I recently received a question from a faculty member that gave me the opportunity to explain better CI's responsibilities and obligations for campus-owned computers. To paraphrase her question:
If I use my faculty startup funds to purchase a laptop or iPad, does that become property of the university? And, is the entire computer searchable under the Freedom of Information Act, or only the files/documents pertaining to work and the university? I am looking to use start-up money to replace my home laptop, which I use 99% of the time for teaching and research. However, I do store personal items on the computer (family photographs, music, personal email, etc.), so I would like to understand the nuances of university ownership of any computers I purchase with my research start-up money.Here's my reply, which is valid for any computer purchased with California State University funds, regardless of the source.
Start up funds are state resources, so any equipment purchased with them is property of the State of California. Technically, you are not using the funds to purchase a laptop or iPad – you are requesting that the funds be used to purchase a computer which is then assigned to you for your use. It’s probably more than you want to read, but if you’re interested, the full policy that addresses the use of any campus computer is here - https://www.calstate.edu/hrs/policies/policies_internet_use.shtml. Bottom line - for most purposes you can treat it as your computer, but really it’s a university resource as long as university funds are used to purchase it. Storing some photos or using your computer to buy something on Amazon is not a problem – It’s called “incidental use” and it’s explicitly permitted under CSU policy.
Requests received after July 15 shall not be evaluated by T&C during this cycle. More importantly, major projects or procurements which fail to be submitted during this cycle are not likely to be completed during the 2016-17 fiscal year.
For general information about the fall 2016 review cycle, please contact Peter Mosinskis at firstname.lastname@example.org.
12:48PM: Please note that an earlier issue today with the central disk storage system caused users to experience slowness when accessing campus email and dropped calls through campus telephones. T&C Infrastructure has resolved the issue with campus telephones but email is functioning sporadically for some users.
I'm excited to announce some significant changes that the Division of Technology & Communication is implementing for the processes surrounding IT project & procurement management.
Stephen Covey provided a great analogy about prioritization called "The Big Rocks of Life" which is illustrated here. This principle underlies the goal of our changes: to focus on the high-value, high-impact activities that must be done first.
We met on Thursday, March 3 with project requestors, sponsors and stakeholders to discuss these changes. You can watch a video presentation about the forthcoming changes, or plan to attend an upcoming information sessions (dates TBD).
At the meeting, we shared a one-pager (in PDF format) summarizing these changes with the attendees.